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AT A MEETING OF THE POOLE HARBOUR COMMISSIONERS
HELD AT THE HARBOUR OFFICE, 20 NEW QUAY ROAD POOLE ON FRIDAY
25th April 2008 at 9.30 a.m.
PRESENT: Chairman - Mr Malcolm Shakesby, Chief Executive - Mr
Jim Stewart,
Mr Peter Burt, Mrs Judy Butt, Mr Charles Cunningham, Mr Ian
Davies, Mr David Greenslade, Mr Richard Lacey, Mr Clive Lane, Mr
James Sherborne, Mr Graham Sutton & Mrs Sarah Welton.
IN ATTENDANCE: Mr Gary Cox - Dickinson Manser, Harbour Engineer,
Harbour Master & Chief Accountant.
1. APOLOGIES
1.1 There were no apologies.
2. DECLARATION OF INTEREST
2.1 Malcolm Shakesby and Judy Butt declared an interest in
Agenda Item No. 11.
3. MINUTES
3.1 The minutes of the Board Meeting held on the 28th March 2008
were approved.
4. MATTERS ARISING
4.1 The Chairman thanked all Commissioners, Officers and Staff
for the excellent party that was given for Dick Appleton and
Peter Booth upon their retirement from PHC. He reiterated that
it had been a great success.
5. ENVIRONMENTAL REPORT
5.1 This report was presented by the Environmental Advisor, Miss
Sally Porter.
5.1.1 Miss Porter reported on her Environmental Management
Update. She reported that so far four personnel had taken up the
Cycle to Work Scheme. She also brought the board up to date with
the Minor Operational Pollution Training which had been
positively received. Miss Porter advised that the Borough of
Poole would be upgrading all public litter bins on Town Quay.
She further advised that prices had been negotiated for contract
costs. Miss Porter confirmed that a meeting would be held during
May with the Chief Executive, Harbour Master and Chief
Accountant to discuss the charging regime for water supplied to
conventional ships and ferries.
5.1.1 Miss Porter confirmed that she would be replacing Dick
Appleton on the BPA Environmental Policy Group with immediate
effect.
5.1.2 The Chief Executive confirmed that PHC would be utilising
the services of Envirowise an organisation who specialise in
best practice advice financed by the Government. He also advised
that a paper on the Marine Bill would be brought to the board in
May. He confirmed that Dick Appleton would be working on the
paper in a consultancy role for PHC. He also advised that it was
hoped that representatives from Oil Spill Response Limited would
be giving a presentation to the board in May.
5.2 IT WAS RESOLVED that this report be received and approved.
6. CHIEF EXECUTIVE'S MONTHLY UPDATE
6.1.1 Reclassification
The Chief Executive advised that affected trust ports had met
with representatives from the Department for Transport during
the month. Real progress had been made at the meeting and there
had been a change in approach by the Department for Transport.
He confirmed that another meeting would be held with the
Department in mid May. The Chairman thanked the Chief Executive
for all his hard work in representing the various ports and the
interests of the Port of Poole.
6.1.2 National Westminster RBS
The Chief Executive and Chief Accountant had met with
representatives from the National Westminster RBS Bank. This had
been a very constructive meeting when various projects had been
discussed.
6.1.3 Poole Borough Council
The Chief Executive attended a meeting with Councillors, local
MPs and Residents' Associations to discuss problems associated
with traffic in Hamworthy. There were calls for progress on the
new bridge and concerns related to increased traffic in the
area. The Chief Executive advised that there was a misguided
view on the impact of port traffic but he hoped that he had
reassured them concerning certain aspects. He also advised that
PHC were looking at a logistical solution to assist with the
problem.
6.1.4 New appointments
The Chief Executive advised that Andy Ramsbottom and Brian
Murphy were making good progress in their new roles. The
centralisation of administration was also doing well, with
central purchasing being high on the agenda.
7. MONTHLY REPORTS
7.1 Monthly reports were presented by the Port Manager & Chief
Accountant.
7.1.1 The Port Manager reported on conventional figures for the
month. He also advised that passenger and vehicle figures had
performed well during the month, but freight numbers were
slightly down on expectations. The Port Manager brought the
board up to date with new business that had been secured during
the month.
7.1.3 The Chief Accountant reported on the finances for March
2008. He advised that Grant Thornton would be commencing their
audit during May.
8. CONTAINER UPDATE
8.1 A verbal report was presented by the Chief Executive.
8.1.1 The Chief Executive reported that together with the
Chairman they had attended the Coastlink Spring Conference in
the Port of Zeebrugge during the month. He confirmed that this
had been a very useful conference and a number of contacts had
been made. The Chief Executive confirmed that the conference had
included a presentation from Great Yarmouth and discussion on
local authority and European funding. He also confirmed that
they had met with the Head of the European Union Short Sea
Division.
8.1.2 The Chief Executive advised that together with the Port
Manager, they had recently travelled to France. Constructive
meetings had taken place with representatives from the Port of
Rouen, the Port of Gennevilliers in Paris and the Chamber of
Commerce in Cherbourg. The Chief Executive reported on
developments in short sea container traffic, unlocking European
funding and discussions with the South West Regional Development
Agency.
8.2 IT WAS RESOLVED that this report be received and approved
9. Anti Terrorism And Security Report
9.1 A verbal report was presented by the Chief Executive
9.1.1 The Chief Executive reported that as a requirement of the
International Ship and Port Facilities Security Code (ISPS) an
annual audit is required. He confirmed that the anti-terrorism
diversion of Dorset Police agreed to undertake the audit free of
charge and the findings of this report was recently presented to
the Port Security Committee. The Chief Executive confirmed that
this was a very thorough audit and a number of recommendations
were presented. Many of the recommendations can be implemented
at a minimum cost to PHC. He was pleased to confirm that PHC
greatly exceed the current Transec requirements.
9.1.2 The Chief Executive was pleased to report that Securitas
personnel were working well. He further reported that the
organisation was hitting its KPI's and targets.
9.2 IT WAS RESOLVED that this report be received and approved
10. LICENCE FOR PONTOON/JETTY AT 15 ELMS AVENUE
10.1 This report was presented by the Harbour Engineer.
10.2 IT WAS RESOLVED that the Harbour Engineer's recommendations
to grant and subsequently seal a Licence for a pontoon/slipway
at 15 Elms Avenue be approved.
11. LICENCE FOR CONSTRUCTION OF STORM WATER DRAIN AT MARSHES END
FIRE STATION
11.1 This report was presented by the Harbour Engineer.
11.2 IT WAS RESOLVED that the Harbour Engineer's recommendations
to grant and subsequently seal a Licence for a Bagwork head wall
complete with storm drainage discharge pipe into the tidal
channel entering Holes Bay alongside the new site for Poole Fire
Station be approved.
12. LICENCE FOR PILE WORKS AND EXTENSION OF FENCE LINE AT THE
ROYAL MARINES BASE, POOLE
12.1 This report was presented by the Harbour Engineer.
12.2 IT WAS RESOLVED that the Harbour Engineer's recommendations
to grant and subsequently seal a Licence for minor works
extending the western boundary fence line 9m further into the
harbour, and to extract five tubular piles and replace with
three new tubes in the existing area of the pontoons be
approved.
13. MAINTENANCE DREDGING PROTOCOL
13.1 This report was presented by the Harbour Engineer.
13.2 IT WAS RESOLVED that the Harbour Engineer's recommendations
that PHC sign up to the Maintenance Dredging Protocol in order
to allow PHC to have a greater influence on how Baseline
Documents are prepared and ensure as smooth a renewal of
maintenance licences as possible be approved. It was also agreed
that this recommedation to be activated after the Harbour
Engineer's meeting with Natural England in May.
13.3 The Harbour Engineer advised the board on the progress of
work at Sandbanks Marina. He confirmed that this item would be
brought back to the board in May.
14. STATEMENT OF INVESTMENT PRINCIPALS
14.1 This report was presented by the Chief Executive.
14.2 IT WAS RESOLVED that the Chief Executive's recommendations
for the Trustees of the Retirement Benefit and Retirement
Gratuity Schemes to sign up to the Statement of Investment
Principles be approved.
15. DICKINSON MANSER
15.1 This report was presented by Gary Cox.
15.1.1 Gary Cox confirmed that prior to Dick Appleton's
retirement he had assisted in standardising the licence process.
He advised that this was now completed.
15.1.2 Gary Cox advised that Brian Murphy had met with Richard
Killer of Dickinson Manser to go through the relevant
prosecution process.
15.1.3 Gary Cox updated the board on the RYA's objections to the
HRO. He confirmed that he hoped to have an update at the May
board meeting.
15.2 IT WAS RESOLVED that this report
be received and approved.
16.
MONTHLY MARINE SAFETY REPORT
16.1 This report was presented by the Harbour Master
16.1.1 The Harbour Master reported that the Sediment Management
Plan dredging would be commencing in May. He further reported
that this work would be undertaken by the 'C.H. Horn' thereby
making a cost saving of nearly £80,000 to PHC. He also confirmed
that he was also looking at utilising the vessel for dredging
for local companies within the harbour.
16.1.2 The Harbour Master reported on a meeting that was held
with the Chief Executive and representatives from Trading
Standards of Dorset County Council to look at the operation of
the fuel barge within the harbour. He also updated the board on
his ideas to change the current licence conditions for this
operation. He further confirmed that he would be liaising with
Gary Cox for his advice and eventually appraise the Harbour
Committee in due course. The Chief Accountant to check on
insurance liability.
16.1.3 The Harbour Master reported on a meeting held during the
month with representatives from the Passenger Boat Operators. He
confirmed that there had been healthy discussion between the two
parties and he confirmed that topics discussed included waste
disposal and car parking on the quay.
16.1.4 The Harbour Master confirmed that the first simulation
courses had commenced which had been very productive. He also
confirmed that he had attended the UKHMA Seminar which had also
been attended by representatives from Oil Spill Response
Limited. He hoped that a presentation by OSRL could be given to
the board in May.
16.2 IT WAS RESOLVED that this report be received and approved.
17. MONTHLY SAFETY REPORT
17.1 This report was presented by the Chairman
17.2 IT WAS RESOLVED that this report be received and approved.
The meeting concluded at 1.15 p.m.
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